Onboarding new staff shouldn't mean drowning in paperwork or getting lost in spreadsheets. As your business grows, keeping accurate records of your team is critical for smooth payroll and compliance.
The new Employee Management module in Payvo.me is designed to centralized your workforce data. From defining base salaries to organizing departments, here is how you can master the system.
Why Digital Employee Management Matters
Moving away from manual tracking reduces errors in payroll and ensures you have instant access to contact details and job history. Our system allows you to:
- Centralize Data: Keep contact info, IDs, and position details in one secure place.
- Streamline Payroll: Define a Base Salary that auto-populates during payroll generation.
- Stay Organized: Group employees by distinct Departments for better reporting.
Step-by-Step Guide: Adding a New Employee
1. Define Your Departments
Before adding people, create the structures they belong to.
- Click the cyan "Add Department" button.
- Enter names like HR, Operations, or Engineering in the modal.
- Save to populate your dropdown lists for future use.
2. Create the Profile
Click the primary "Create Employee" button to reveal the form.
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Employee ID: Use your internal tracking number (e.g., 2334422).
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Contact Info: Email and Phone are crucial for notifications.
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Financials: Set the Base Salary. This acts as the default for monthly processing.
Mobile-First Management
We know business doesn't just happen at a desk. The Payvo.me Employee Management page is fully responsive.
A comprehensive table view giving you a bird's-eye view of your entire workforce, sortable by department or name.
Employee data transforms into easy-to-read cards with color-coded status badges (Active/Inactive), perfect for quick lookups on your phone.
Managing Lifecycle: Editing & Status
Employees move, get promoted, or leave. By clicking "Edit" on any employee record, you can update their address, salary, or position.
Offboarding? You don't need to delete historical data. Simply uncheck the "Employee is active" box in the edit modal. This preserves their history for reports while removing them from active payroll lists.
Ready to Organize Your Team?
Start adding your employees today and experience the difference of organized HR data.
Go to Employee Management